Documenting Your Leadership/Administration/Service Efforts

*Information taken from presentation by Drs. Wendy Ward and Rachel Stafford*

• How important is leadership & administrative service?:
  • Leadership & administrative service is one of the 3-4 “buckets” in each college and is required for promotion and/or tenure
  • When you think about the information that you will put into the Leadership/Administrative/Service Section of your packet, the first place you should look are the criteria for your particular pathway in your College’s P&T guidelines. 
• What should I be doing the first three years of my faculty appointment?
  • Read your college’s P&T guidelines 2-3 times per year
  • Keep all necessary documentation pertaining to the 3-4 “buckets”
  • Have a thorough CV review
    • Department colleagues
    • WFDC Mentoring Program
    • Individual requests to Center for Faculty Excellence: contact Katie Poe khpoe@uams.edu
  • Attend P&T workshops and labs
• How much time are we expected to spend on leadership & administrative service?
  • Leadership/Administrative/Service responsibilities are fundamental to the success of the College and are fulfilled by faculty members who have established the foundations of their careers. Thus, newly appointed junior faculty may have little or no administrative service responsibilities. These duties will increase as their careers mature, including within the later years of appointment as Assistant Professor.
  • Typically, 1-4 hours per week, but can have a wide range
• What kind of activities are typically expected? See examples in table below.

Activity: Assistant Professor to Associate Professor

Committee participation (department, college, university)

Work in significant committees (local, regional, national)

Leadership in teaching (planning, implementing, evaluating)

Successful and sustained leadership of training program

Editorial boards (serving as a journal reviewer would count as well)

Study sections

Advocacy

Leadership role in section, department, hospital

Participation in section, department, hospital

Service professional or lay community (education, consultation)

Activity: Associate to Full Professor

Leadership in department, institution

Leadership, service, or committee work for regional, national or international professional organizations

Study section chair

External advisory committee

Long-standing leadership in major courses and/or leadership > college level

Sustained community service that fosters health

• How to document
  • Virtual or actual folders for each section of packet
  • Create now and update CVs quarterly
  • Keep annual faculty reviews to pull information from
  • https://www.aamc.org/professional-development/affinity-groups/gfa/faculty-vitae/preparing-your-curriculum-vitae
  • Keep documentation Clear, Concise, Complete
    • 3 C’s when documenting in your CV:
      • Name of the activity
      • Nature of the activity
      • How you contribute to the activity
      • How much time you spend on the activity
  • Organize your leadership/administrative/service section:
    • National/International
    • Regional/State
    • Institutional – UAMS
    • College
    • Department/Division
    • Section/Unit/Team
  • Common Documentation Mistakes:
    • Not enough details describing committee work (below examples)
      • “Department Safety Committee: 2002”
      • “Injury and Illness Prevention Program Committee: 2006”
      • Examples of good description:
        • “UAMS College of Medicine Applicant Interviews for the Freshman Classes 2005-Present”;
        • “UAMS Transfusion Committee (Dr. XX attends quarterly meetings in which audits for blood ordering practices and deviations, wastage of blood component, transfusion reaction work-ups, and adequacy of meeting patients’ transfusion needs are reviewed 2004-Present”
        • “American Society for Investigative Pathology, Committee on Career Development and Diversity (Dr. XX participates in bi-monthly conference calls in which workshops at annual meetings are planned; as of June 2017, she has been heading a subcommittee which organizes one-on-one mentoring program for career development and grant preparation 2013-2019”
  • How do I get involved in leadership/administrative/service activities?
    • Ask your Department Chair which committees would be appropriate for you to join
    • Request to join committees in professional organizations that you are a member of
    • Volunteer in your community
    • Advocate for those who you serve