COM Promotion & Tenure Assistance

General Information and Tips

• P&T Database:
  • https://PromotionTenure.uams.edu
  • Most file types are accepted – PDF’s are encouraged
  • There is no need to submit a paper packet but ensure that you keep back-up copies of all documents on your computer or external drive.

• Number of Publications:
  • For Basic Science, Clinical Science, and Clinical Educator requests for promotion to Associate Professor, upload five (5) of your most meritorious reprints into the publications folder of your electronic packet.
  • For Basic Science, Clinical Science, and Clinical Educator requests for promotion to Professor, upload ten (10) of your most meritorious reprints (particularly those since your last promotion) into the publications folder of your electronic packet.
  • Clinical Attendings are encouraged to submit scholarly publications at both the Professor and Associate Professor level although the Promotion and Tenure document does not require scholarly effort – though it is encouraged.

• Letters of Recommendation:
  • Every required LOR (internal and external) MUST BE ACCOMPANIED BY A COMPLETED REFEREE FORM.
  • The Department Chair should solicit letters of recommendation for the candidate within the P&T system.
  • Letters of recommendation and referee forms must be returned/completed via the P&T system.
  • For Clinical Educators, Clinical Scientists, and Basic Scientists, all three (3) letters of recommendation must be written by faculty outside UAMS.
  • For Clinical Attendings being promoted to Associate Professor only, all three (3) letters of recommendation can be written by faculty inside UAMS.
  • For Clinical Attendings being promoted to Professor, at least one (1) of your letters of recommendation needs to be from faculty outside UAMS.
  • The person writing the recommendation should hold the same or higher academic rank than that being requested. Faculty requesting promotion to Associate Professor should request letters primarily from Professors, although having an Associate Professor letter writer is acceptable. Faculty requesting promotion to Professor should request letters from full Professors.
  • A minimum of three (3) letters are required and should be obtained from recognized national authorities who have not been involved in previous training or employment of the candidate. (See below referee form for additional exclusionary criteria for Required Letter of Recommendation authors.)
  • The referee form for all required Letters of Recommendation must be filled out by each letter writer and uploaded to the Promotion and Tenure database. In order for the letter to count towards the required three (3), the answers to questions 1-3 must be “No”. If the letter writer answers “Yes” to questions 4-5, they must provide more information so that the committee can determine if the LOR will count towards the required three.
  • All LORs must be on the letter writer’s letterhead with either an electronic scanned signature or a regular “wet” signature.
  • If you are requesting promotion in a secondary appointment as well, you do NOT need additional letters of recommendation, just a letter from the Chair of your secondary department.
• Getting Started:
  • Review the 2020 P&T guidelines for the requirements of your pathway and requested rank. See the P&T Guidelines here
• Trainings:
  • Attend a P&T faculty forum and database training. See the current schedule https://faculty.uams.edu/development/pt/com/
• Documentation:
  • Less is often more. When possible summarize your activities.
  • Label your documents clearly before uploading them into the electronic database. This serves as a sort of table of contents within the folders.
  • Do not overwhelm your reviewer with too many documents in each folder. It is recommended that each folder contain a maximum of 5-10 documents.